As mobile technology has become ubiquitous throughout the world, businesses have begun using it to innovate how work gets done. While it is a boon from a productivity standpoint, it is a nightmare from a security one. Proprietary information can be released willy-nilly outside of corporate firewalls, and a lot of time may pass before leaks are discovered. Tracing their source can be very difficult, making plugging them in a timely fashion next to impossible.
Microsoft Intune gives IT admins the means to manage how staff uses mobile devices so that productivity is optimized while data security is assured. It is a subscription service that costs around $6 per user per month by itself, or around $9 per user as part of a package that includes Advanced Threat Analytics, Azure Active Directory, and Azure Rights Management Services.
To stretch those dollars, here are a few tips on how to get the most out of Microsoft Intune:
Implement the BYOD policy of your dreams
With Intune, you can execute a bring your own device (BYOD) policy without worrying too much about cybersecurity. With a built-in mobile application management feature, employees can use their personal devices on the job because company files are kept secure at the app level. Instead of enrolling devices, users create corporate accounts — these help separate work-related items from private, personal ones. Moreover, you’ll be able to control access to apps, control what users can do to your files, encrypt files at rest or in transit, and selectively wipe data from apps.
The level of protection and controls can also be applied to accounts created for vendors and partners. Collaborate with external parties effortlessly and securely, and sever ties without worry.
Apply a rigorous rights management system
Since Intune exists for Microsoft 365 and Azure users, other Azure services can be integrated into it. One of the most useful is Azure Information Protection (AIP). It enables you to classify and label data according to sensitivity and apply the corresponding protections. And since it is powered by AI, it can learn and improve based on the rules you create.
For instance, it can learn to recognize credit card numbers in emails, even if different users format them in different ways. Once it does so, it can automatically notify you if you want to apply the rules you’ve made for communiqués containing sensitive financial information.
Additionally, AIP can help you monitor where your data is accessed from and where it goes to. If, for instance, your Californian employee forwards emails in Australia, you can revoke that person’s access rights immediately if that is not something that employee should be doing.
Manage PCs and Macs as well as mobile devices
Companies that execute mobile-first approaches will be pleased to know that they can also use Intune to manage in-house computers. Those that already have PC management systems can explore using Intune as a way to simplify administration duties (since admins won’t have to switch platforms when taking care of all the devices used in the organization). Additionally, since Intune is paid per user, shifting your PCs and Macs to Intune won’t necessarily add costs, but is most likely to save you money down the line instead.
For great service and measurable results with the use of Microsoft Intune, trust Edward Technology. Drop us a line — let our consultants work with you to come up with the IT solution that best fits your business.